Reservations are not confirmed until a 25% booking deposit has been successfully processed and an official confirmation has been issued by Wilson’s Coastal Club Resort. Payment of the deposit constitutes acceptance of all booking, resort, and cancellation policies.

Guests are responsible for reviewing their reservation details (including dates, cottage selection, and guest count) and notifying Wilson’s Coastal Club immediately of any discrepancies.

The remaining balance must be paid in full by the deadline specified on the invoice. Failure to remit payment by the due date may, at the sole discretion of Wilson’s Coastal Club Resort, result in cancellation of the reservation without refund of the deposit.

• Check-In: 3:00 PM AST

• Contactless Check-In: After 5:00 PM AST

• Check-Out: 10:00 AM AST

  Early check-in and late check-out are not guaranteed, are subject to availability, and may incur additional fees. Requests must be approved in advance.

• A valid credit card is required for all reservations and must remain on file for the duration of the stay.

  Accepted payment methods:

  • VISA

  • Mastercard

  • American Express

  • Interac Debit

  Cash and cheque payments are not accepted.

  A 3% transaction fee applies to all credit and debit card payments. This fee is non-refundable. Guests may avoid this fee by paying via Email Money Transfer (EMT) to payments@wilsonscoastalclub.com; however, a valid credit card is still required on file. Payment for the balance must be received a minimum of 24 hours before check in time. Payment is not considered complete until confirmed by the Guest Services Team.

  All rates are subject to 14% Harmonized Sales Tax (HST).

Effective October 1st, 2023, all tourism accommodations operating within the municipality are required to collect a marketing levy of 3% of revenues per night. This fee is payable to the operator at the time of purchase of the reservation. The marketing levy is designed to support the sustainable development of the tourism industry, including funding of events through the municipality’s Special Events Reserve Grant Program, and to partially fund operations for the regional Destination Management Organization, Discover Halifax. The Marketing Levy is enabled by provincial legislation and imposed through the municipalities By-Law M-400, Respecting Marketing Levy.

• The primary booking guest must be 19 years of age or older. Any guests under 19 must be accompanied by an adult aged 19 or older. Violation or misrepresentation of this policy may result in cancellation without refund.

• For safety and compliance with local fire regulations, all overnight guests must be registered on the reservation.

  Cottage occupancy limits are based on:

  • Double occupancy per bedroom, plus

  • One (1) additional guest (+1) where permitted, subject to an additional nightly fee

  Occupancy limits are governed by local fire regulations and are strictly enforced.
  Unauthorized or unregistered guests may result in immediate cancellation without refund.

• Wood-fired hot tubs require a minimum of 24 hours’ notice to prepare and must be added at the time of booking or approved in advance. Bookings made within 24 hours of arrival may not have hot tub access on the first night.

• Wilson’s Coastal Club Resort will clean, fill, and initially heat the hot tub prior to use. Guests are responsible for maintaining the temperature for the remainder of their stay.

• Wood-fired hot tubs are weather- and condition-dependent. While we make every effort to have tubs ready by the 3:00 PM check-in time, readiness cannot be guaranteed and warm-up may extend into the afternoon or evening. In rare circumstances, hot tubs may not be able to be prepared prior to arrival.

• For multi-night stays, if preparation is delayed due to conditions, the hot tub will be prepared on the next available day once conditions improve. No refunds are issued for a one-day delay. If a hot tub cannot be prepared at all during your stay due to unforeseen circumstances, the hot tub add-on fee only will be refunded.

• Only resort-supplied firewood may be used. A signed Wood-Fired Hot Tub Waiver is required, and guests are responsible for any damage caused by misuse, including damage to the tub or lid.

• The wood-fired sauna is a shared amenity available exclusively to registered guests. Access is first-come, first-served and not guaranteed.

• Only resort-purchased firewood may be used. Only fresh (non-salt) water may be used for steam.

• A signed Wood-Fired Sauna Waiver is required. Misuse or damage may result in loss of access without refund and/or additional charges.

• Up to two (2) dogs are permitted per cottage with prior registration and a signed Dog Waiver. Dogs must not be left unattended for extended periods and must not cause excessive noise or disturbance. Damage or additional cleaning will be charged accordingly.

• All required waivers must be completed by the day of arrival.

• Failure to complete required waivers may result in restricted access to amenities without refund.

Quiet hours are enforced:

• Weekdays: 9:00 PM – 8:00 AM

• Weekends: 10:00 PM – 8:00 AM

Violations may result in immediate removal from the property without refund.

• All cottages are non-smoking. Smoking includes cigarettes, cannabis, vaping, and all smoking devices.

• Violations will result in a $250 + HST cleaning fee.

• Improper disposal of cigarette butts (including in fire pits) will result in a $50 + HST fee.

• Gatherings, parties, or events of any kind—including birthdays and family reunions—are not permitted without prior written approval. (additional fees may apply.)

• Unauthorized gatherings may result in immediate cancellation without refund, and additional fees may apply.

• Wedding ceremonies or organized functions of any size require a signed contract and property usage fee. Guests staying on site for accommodations only (no ceremony or event) do not require a contract.

• Discounts and promotions are not stackable.

• A maximum of one(1) discount code/promotion may be applied per reservation.

• Outdoor fire pits must be used responsibly and fires may never be left unattended.

• Guests must comply with Nova Scotia’s Burn Safe fire guidelines, notably Burn Bans or restricted burning times.

• During the high risk burning season (March-October), Nova Scotia’s Burn Safe website is updated daily at 2:00PM.

• Any violations and/or associated fines/charges are chargeable to the guest, not Wilson’s Coastal Club Resort.

• The Guest Services Team is available at the resort’s office 10:00AM-5:00PM daily, excluding holidays.

• The resort office is closed on New Years Day, Family Day, Good Friday, Easter Sunday, Easter Monday, Victoria Day, Canada Day, Natal Day, Labour Day, Thanksgiving Sunday, Thanksgiving Monday, Christmas Eve, Christmas Day, and Boxing Day.

• Any check-ins taking place on these days will be contactless.

• Firewood is not available for purchase outside of resort office hours (though you may pre-purchase it at the time of booking).

All cancellations must be submitted in writing to info@wilsonscoastalclub.com.

Cancellation fees apply per cottage, per reservation:

• Within 48 hours of booking: Full refund

• After 48 hours up to 15 days before check-in: $175 + HST administration fee

• 7–14 days before check-in: 50% of total reservation cost

• Less than 7 days before check-in: 100% of total reservation cost

No deviations will be made. Refunds are not issued for illness, transportation issues, travel advisories, government mandates, or weather.

Wilson’s Coastal Club Resort reserves the right to cancel a reservation due to safety concerns, property damage, operational necessity, or circumstances beyond our control. In such cases, deposits will be refunded in full.